It is edging closer and closer to Christmas, and if you run a business, you might be considering organizing an office party to celebrate. Or perhaps it’s your job to arrange one for someone else where you work. No matter what the situation, this can feel like an overwhelming project, especially as you’ll want it to be fun for everyone.
You don’t need to worry. There are some steps to take to ensure everything goes smoothly, so read on to find out what they are so you can make a start on the planning.
Have A Budget
Before you can do anything else, you need to know what your budget is. If you own the business, you’ll need to spend some time looking at your figures and working out what you can spend on a venue, entertainment, and food and drink. Plus, you might need to factor in the fact that if people are at the party, they’re not working, so your business could actually be losing money.
This is why it’s so important to think ahead and not just book everything you like the look of without knowing whether it’s going to be affordable. When you have a budget, not only will you know what you can spend, but you’ll also narrow down your choices to those you can afford, and that will make things easier too.
Pick A Venue
Once you have a budget in place, the next most important thing to arrange is the venue. When the venue is secure, you can organize the food, drink, and entertainment, but none of that is possible if you don’t have somewhere for the party to take place.
If there is room in your office building, you might consider holding the party there. The issue is that you’ll have to move all your desks and equipment, and you’ll have to tidy up afterwards. Plus, people might not feel comfortable having fun in the place they work – it can feel strange. If you don’t have an office because you have a remote team, or if you prefer to party somewhere else, a beautiful event venue such as The Riverhouse could be ideal. It looks stunning, you’ll have staff to help you, and you can even include the catering in with the booking saving you a job.
When thinking of a venue, it should be close to where you work so that people can easily attend, and it should be easy to get to either by road (for cars and taxis) or by public transport. If you do this, more people will come.
Think Carefully About The Date
If you’re organizing a Christmas party, you don’t want to hold it too early because no one will feel very festive. So October is not a good idea, for example, and even November could be a little early (although late November might work if there are no other options).
December is the best month for this kind of party, but you still need to be careful. People will have lots of plans this month, and they might not be able to come.
Something you could opt for is to hold your party on a weekday. Not only will this usually be cheaper, but your staff generally won’t have plans. If you also give them a day off the next day, they’ll be more likely to come and your party will be a success.